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Club By-Laws |
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BY-LAWS |
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The By-Laws presented here are for reference purposes only. In the case of discrepancies between the information presented here and the official By-Laws available from the club secretary, the version available from the secretary will be the governing document. Revised December 21, 2006 |
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The name of the organization shall be the North Leominster Rod and Gun Club, Inc. The official acronym for the organization shall be NLRG. |
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The purpose of the corporation shall be as set forth in the Articles of Organization as from time to time amended. |
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Section 1. The incorporates shall be members. Other persons of suitable character and interest may be voted into membership by a majority of the voting members of the Board of Directors and Club Officers at any of their regularly scheduled monthly meetings, after application and recommendation by an active member of the club. Voting privilege is granted to new members after three (3) years of active continuous membership. Section 2. The yearly dues shall be as fixed by the Board of Directors. Section 3. By nomination of the Board of Directors, and by a majority vote of active members present at any meeting, any suitable person may be elected to Honorary Membership in the club. No fees or dues shall be required of such Honorary Members. Term to be determined by Board of Directors. |
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Section 1. The annual meeting of the club shall be held on the third Thursday in December of each year, at such time and place as the Board of Directors may designate. Section 2. At such meeting, the order of business shall be: 1st: Minutes of previous meeting. 2nd: Reports of Officers and Board of Directors. 3rd: Old Business. 4th: New Business. 5th: The announcement of annual elections. Section 3. Regular meetings of the Club shall be held at such places and dates as may be deemed suitable by the Board of Directors, but there shall not be less than five regular meetings in each calendar year. Those meetings shall be held on the third Thursday of the following months: January, April, September, November and December of each year. Section 4. A Special Meeting of the Club may be called by the Board of Directors, or on written request of the president or whenever one third (1/3) of the voting members of the Club, in good standing, shall make a written request to the president for the same, specifying the objective of the meeting; and provided that not less than seven (7) days written notice of such special meeting be given to the members. Section 5. All meetings shall be conducted according to Parliamentary Rules and open discussion from the floor shall be permitted and encouraged. Section 6. The Board of Directors shall meet on the first Tuesday of each and every month, and it's annual meeting shall be coincident with the annual meeting of the Club. Section 7. No person, not a member of the Club shall be allowed to participate at a meeting of the Club unless that person be specially invited by the President or Board of Directors. Section 8. Notice of every annual meeting of the Club, and regular meetings shall be posted in a conspicuous manner on the Club property by the Secretary at least seven (7) days before the date of such meetings. |
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Section 1. At membership meetings, not less than fifteen members shall constitute a quorum. Section 2. At meetings of the Board of Directors, a majority of the total members of the Board shall constitute a quorum, and a majority vote of the Directors shall prevail. |
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The management of the Club shall be vested in a President, Vice-President, Secretary, Treasurer, and not less than seven (7) Directors. |
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Section 1. At the first meeting of the Club, one-third (1/3) of the members of the Board of Directors were elected for one (1) year, one-third (1/3) for two (2) years, and one-third (1/3) for three (3) years. Thereafter all out going Board of Directors shall be replaced by majority vote held at the last general meeting prior to the out going Board of Directors end of elected terms. In addition, the President may appoint up to, but no more than four (4) Board of Directors, whose term shall be for one (1) year coincident with his term. Section 2. The President, Vice-President, Secretary and the Treasurer shall be elected by a vote of the members and hold office for one (1) year, or until their successors are elected and qualify. Section 3. In the event of any vacancy in any office for any reason, the Board of Directors shall elect some member in good standing to fill the unexpired term.
Section 4. To be eligible to hold any elected or appointed office in the Club, a member in good standing must have attained voting privileges as is prescribed in Article III, Section 1.
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A: Board of Directors. Section 1. The Board of Directors shall have the power to manage all the affairs of the Club on any and all questions relating in any manner whatsoever thereto, and to make all contracts necessary for the proper transaction of all business. They shall have entire jurisdiction over all matters pertaining to the care, conduct, control, supervision, and management of the Club and it's finances, and all appropriations shall be made by them. They shall manage the Club's property, but shall not sell or mortgage real estate, unless the members shall have authorized them to do so by vote taken at a meeting of the members. Section 2. It shall be the duty of said Board of Directors to prescribe and publish the rules regulating the use and occupancy of the rooms of the Club, the care and protection of it's property, including all Club facilities and functions. Section 3. The Board shall meet for the transaction of business on the first (1st) Tuesday of each month and at any other time, at the call by the President or any two (2) Board members, provided notice shall be given to each member of the Board before the time appointed for said meeting. Section 4. At the annual meeting of the Club, the Board of Directors shall make a full report of their proceedings during the preceding fiscal year, and recommend such measures as they may deem advisable. Section 5. The Board of Directors may fill any vacancy among Officers or Directors by a vote of the majority of those present at a regular monthly meeting of such Board, such election to be for the unexpired term. Section 6. Any member of the Board of Directors who shall be absent from three (3) monthly meetings of such Board, unless an excuse for their absence is offered, which is satisfactory to the President, shall be deemed to have resigned as a member of the Board of Directors and cease to be a member thereof. Section 7. The Board of Directors shall have the following specific powers: (a) To appoint delegates to the different associations of which this Club may be a member, or for the purpose of conferring with any association or club respecting any matter in which this Club may be concerned. (b) To make rules for the conduct of the members of the Club and for their use of the Club's property. (c) To suspend or expel a member for any conduct in violation of rules or behavior improper or prejudicial to the interest of the Club. (d) To fix and enforce penalties for the violation of the rules. (e) To prescribe rules for the admission of strangers or guests, to the privileges of the Club. (f) To call special meetings of the Club to consider special subjects. (g) To make, alter, and amend the rules for the Board's own government, and fix and enforce penalties for the violation of such rules. (h) To prescribe additional duties for any of the Officers, in addition to those herin set forth. B: President. Section 1. The President shall preside at all meetings of the Club and Board of Directors and enforce all laws and regulations of the Club. He shall, in addition, cast the deciding vote in cases of a tie. He shall perform such other duties as shall be imposed upon him by resolution of the Board of Directors. The President shall, with the Secretary, sign all written contracts and written obligations of the Club. Section 2. The President shall have the power to appoint the following committees whenever it becomes necessary, each committee to consist of not more than five (5) members of the Club in good standing. Committee on Finance, Committee on Conservation, Committee on Hunting, Committee on Fishing, Committee on Entertainment, and other committees which may be suggested by the Board of Directors. The President shall be a non-voting member of the Board of Directors, and shall become a voting member for the period of one (1) year after his term of Presidency has ended. C: Vice President. In the absence of the President, his duties shall be performed by the Vice President. In the event of the death or disability of the President, the Vice President shall act until the Board of Directors fill the office. The Vice President shall be a voting member of the Board of Directors. D: Secretary. The Secretary shall keep the minutes and other official reports of the Club. He/She shall conduct the official correspondence of the Club, and keep all records, books, documents, and papers relating to the Club in such place as shall be designated by the Board of Directors. He/She shall perform such other duties as may be assigned by the Board of Directors. The Secretary shall be a voting member of the Board of Directors. E: Treasurer. The Treasurer shall keep account of all money received and deposit same in the name of the Club in such bank or institution as shall be designated by the Board of Directors. He/She shall not pay out any of the money of the Club except in such manner and for such purposes as shall be approved by the proper officers of the Club, whose approval shall be authorized by motion or resolution of the Board of Directors. The Treasurer shall not be responsible for money or funds of the Club paid out or disbursed upon checks or vouchers therefor which have been properly signed. The Treasurer shall be bonded. At each monthly meeting of the Board of Directors, the Treasurer shall make a statement of the financial condition of the Club, and at the annual meeting of the Club, shall submit a detailed report of the financial condition of the Club for the preceding fiscal year, which report may be audited by accountants designated by the Board of Directors. The Treasurer shall be a voting member of the Board of Directors. F:Committee Chairpersons. At times it may be necessary for the President or Board of Directors to appoint members in good standing to chair committees who have not been elected or appointed to an office in the Club. In such instances those persons shall have a vote at Board of Directors meetings as long as they hold that position, but will not be considered officers of the Club. No member shall have more than one vote, regardless of the number of positions that individual holds. |
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Any member who shall fail to pay their annual dues by January 31, shall forfeit their membership in the Club, and be required to reapply for membership and pay all initiation fees and dues of new membership prior to being reinstated. |
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Amendments hereto may be made at the annual meeting, or at a meeting called for the purpose by a two-thirds (2/3) vote of all the members present, provided written notice of the proposed amendments shall be submitted to the Board of Directors and approved by a majority vote of the whole of said board, and provided further that notice of the proposed amendments shall be given to all members by the Secretary. |
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